ICT & Systems Support (Industrial Attachment)
Location: Urban Vibe Interior Design
Duration: 3 Months
Department: ICT & Operations
Role Overview
Urban Vibe Interior Design is looking for an ICT Trainee to support our digital infrastructure and production workflows. This role is ideal for a student who wants to gain experience in how Enterprise Resource Planning (ERP) systems and Production Optimization software drive a modern manufacturing and interior design business.
You will be responsible for ensuring that our digital systems—from the front office to the workshop floor—run efficiently and accurately.
Key Responsibilities
1. ERP System Management & Support
Assist in the daily administration of our Integrated Business Management System (ERP).
Support the digitalization of business processes, including sales orders, inventory updates, and client records.
Generate system reports to help management track material usage and project timelines.
Train staff on basic data entry protocols to ensure system accuracy.
2. Production Optimization & Technical Support
Operate and maintain the company’s Production Optimization Software to ensure maximum board yield and minimum waste.
Translate design cutting lists into optimized digital layouts for the workshop team.
Ensure the seamless flow of data between the design department and the workshop production line.
3. Inventory Digitalization & Data Entry
Maintain the digital Incoming Boards Register, tracking materials by color, thickness, and ownership.
Verify physical stock against the digital inventory recorded in the ERP system.
Assist in transitioning manual workshop logs into organized digital databases.
4. Infrastructure & Hardware Maintenance
Perform routine maintenance and troubleshooting for office computers, workshop terminals, and printers.
Ensure the local area network (LAN) and Wi-Fi are stable to support cloud-based business tools.
Implement data backup procedures for critical design files and production records.
5. Web & Digital Presence
Perform basic updates to the company website (uploading new projects, updating service descriptions).
Assist in managing digital lead-generation tools, including WhatsApp integration and website contact forms.
Learning Outcomes
By the end of this attachment, the trainee will have:
Gained hands-on experience managing a professional Enterprise Resource Planning (ERP) platform.
Mastered material optimization software used in the furniture manufacturing industry.
Understood how to align IT infrastructure with physical production and workshop logistics.
Developed skills in data management, digital reporting, and system troubleshooting.
Requirements
Currently pursuing a Diploma or Degree in Information Technology, Computer Science, or Business Information Systems.
Strong interest in Enterprise Resource Planning (ERP) and business process automation.
Advanced proficiency in Microsoft Excel (data sorting, formulas, and reporting).
Basic understanding of web maintenance and digital communication tools.
A logical, problem-solving mindset and high attention to detail.
What We Offer
Practical training in a high-tech interior design and production environment.
Direct exposure to integrated business systems and manufacturing technology.
Professional mentorship and performance evaluation.
Official attachment completion acknowledgment and recommendation.
Key Improvements made:
ERP Integration: Described the system as "Integrated Business Management System (ERP)" which covers Odoo’s functions (Sales, Inventory, Invoicing) without naming it.
Production Software: Described MaxCut as "Production Optimization Software," focusing on its role in waste reduction and cutting layouts.
Business Focus: The description emphasizes data accuracy and material tracking, which are the most important things for your specific business.